Your Virtual Assistant manages your Facebook outreach pipeline end-to-end. Here is a breakdown of the four core activities happening on your account every day.
Sends personalised first messages to qualified prospects on your behalf, following your approved templates and tone.
Systematically follows up with warm leads at set intervals — 48-hour check-ins, 7-day re-engagement — to keep conversations alive without being pushy.
Moves interested leads from conversation to booked call, confirming availability and sending calendar links.
Keeps your CRM accurate by updating lead stages, archiving dead leads, and ensuring no one falls through the cracks.
Your VA follows the same structured routine every working day to keep your pipeline moving consistently.
Import new qualified leads into the CRM and assign them to the correct stage.
Send warm, personalised outreach messages — spaced throughout the day, never blasted.
Follow up with leads who haven't replied within 48 hours.
Move leads through the pipeline as conversations progress.
Archive stale leads (21+ days with no response) to keep the inbox clean.
Confirm or reschedule any bookings and sync the calendar.
Submit the Daily Operations Report at the end of each working day.
Keeping your Facebook account safe is the highest priority. Your VA follows strict protocols to minimise restriction risk.
Daily message volume is capped to stay within safe platform limits.
Messages are spaced throughout the day — not sent all at once.
Templates are rotated regularly to avoid triggering spam detection.
Any warning from Facebook (restrictions, slow-down notices) triggers an immediate pause and report.
Occasional platform warnings can happen even with disciplined outreach. Here is exactly what happens when one occurs.
Your VA pauses outreach immediately
No messages are sent until the account status is reviewed.
You receive a same-day report
The VA documents what happened, when it happened, and any suspected cause.
Recovery plan is activated
The account enters a rest period. Outreach resumes at reduced volume only after the warning clears.
Root cause is addressed
Templates, volume settings, or timing are adjusted before full activity resumes.
The best results come from a smooth partnership. A few simple habits on your end make a significant difference.
Keep your Facebook profile active and complete — a dormant profile increases flag risk.
Respond to your VA's daily report promptly so any blockers can be cleared quickly.
Let your VA know about any calendar changes at least 24 hours before a scheduled call.
Do not send bulk messages or automated DMs from the same account your VA manages.
If you receive an unusual notification from Facebook, screenshot it and share it with your VA right away.